EFA 4, EFA Pro 4 and EFA Helper 2

EFA 4 and EFA Helper 2 support Catalina, Big Sur and Apple silicon, whilst maintaining support for Intel processors. We have added new functionality, such as email reply mode,  file-with-sent-email context menus, analytics and keyboard shortcuts. EFA 4 supports the pausing and resumption of the indexing process, and we've put particular focus on making indexing a faster and more transparent experience. Filing emails with EFA 4 is faster and more fluent compared to EFA 3.9X.

A big thank you goes to the EFA user community for their input and thorough testing. EFA 4 is a significantly more capable product than EFA 3.9.  

The new EFA User guide provides an overview and detailed description of the EFA function set.


Email Reply Mode

To use Email Reply Mode, select an email in the mail client and then in EFA, click on Email reply mode in the mode selector menu, or use the key combination ⇧⌘R. EFA will open the email. You edit it and when it is time to send, you click on the mailbox where you want EFA to file the email. EFA will then send it, file it, and optionally, also file the original email. For details, consult the user guide. 

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Sub mailbox creation 

The context menu has a new option that triggers a workflow to create a sub mailbox under the selected mailbox. EFA will open a popup and ask for the name of the mailbox. Once the sub mailbox has been created, EFA will make it available by adding it to the EFA index, adding it to the list of favourite mailboxes, switching to the Favourites filing strategy and displaying the mailbox. See also the User Guide document

sub mailbox creation.png

Known Limitations

  • EFA: Under Big Sur, Filing an email from one Gmail mailbox into another Gmail mailbox results in a copy, rather than a move. The move command is successful from an iCloud Mailbox into a Gmail mailbox. We have raised this issue with Apple. See this technical note for details.

  • EFA Pro: Due to a lack of reported AppleScript support in Microsoft(R) Outlook 16.44 for Mac's New Outlook Mode, EFA Pro is unable to communicate with New Outlook. Details.

  • EFA Pro: The 'File with sent emails’ feature can be slow when there is a large number of emails in sent items (n>1,000)

  • EFA Pro: Email Reply mode. The automatic filing of the reply email only works if the subject and the receiver of the email are not manually edited by the user. 

  • EFA Helper 2: The popup does not close automatically when the user clicks on another system tray icon. Solution. Either use the 'Close Window' button or click outside of EFA Helper. 

  • EFA: When related messages are shown in Apple Mail, the filing of an email can lead to the filing of the related messages as well.